TrainCat Help - System Defaults

System Defaults

The System Defaults are provided to the user to help eliminate the tedium of entering their collection into TrainCat by setting up defaults that will be entered into specific fields when a new record is added. New to version 1.01.0020 are the user defined fields or UDF's. These additions allow the screen to be segregated into tabs that grouped like fields together.

From the System Defaults Tab, the following fields can be setup for defaults when adding new Inventory or Master List Items:

Manufacturer - entries from the Manufacturers configuration database.
Model Scale - entries from the Scales configuration database.
Model Category - entries from the Categories configuration database.
Model Condition - entries from the Aclasses configuration database.
Seller or Retailer - Your preferred Retailer.
Storage Location - The location of the item within the collection. Helpful if multiple storage locations exist.
Original Cost Multiplier - The percentage of MSRP that is usually paid. Ex: 20% discount has a multiplier of .80
Release / Purchase Date - Use the Release Date as the Purchase Date. Used for Monthly Releases.

Included in the system defaults, is the locations that TrainCat can find the item thumbnails and optional digital images. The user may browse the computer for the locations by clicking on the drive icon to the right of the path field. Provisions for Photo reference CD's has been installed within the program once the system is aware that a KIT Manufacturers Photo Reference CD is installed into the computer, the system will automatically reset the paths to the correct settings.

TIP: If you have purchased the Manufacturers Photo Reference CD, copy the entire thumbnail directory to the TrainCat directory which you specified during installation. Then using the drive button, browse to and select the copied Thumbnail folder. This will make browsing the Inventory and the Master List much faster. Digital images should stay on the CD.

This screen is also the location for your name and mailing address. This information will be printed on each report. More information on the available reports can be found here.

New to Version 2.00.0000
Default Collection - Since multiple collections are now supported, the System Default screen allows the user to select the collection that will become active when TrainCat starts. This field is a drop-down selector that displays all the collections that have been entered through the Collection Manager.

Initial Window Size - This field will set the initial size that the TrainCat window will be after startup. Normal size is 775 x 545.

Enable Edit Original Item Question - If checked, during the process of adding a new Inventory item, TrainCat will warn the user that he has the item already within his inventory and questions if he/she wishes to edit the original item instead. If unchecked, TrainCat will add the duplicate item.

Reset Defaults Buttons - Designed to quickly revert controls back to original factory defaults. The user must exit TrainCat and restart to take effect.

The Personal Info Tab will contain the Name and Mailing Address to be shown on all Reports

The User Defined Fields Tab allow the user to customize fields in TrainCat by entering the Caption for the fields. A checkmark in the show field will instruct TrainCat to make the associated UDF visible. TrainCat provides to the user four logical, or checkmark fields, four text fields and two date fields. Each caption for the UDF's are limited to 15 characters.

Logical 1-4: A True, checked, or False, un-checked field that can be customizable where the use creates the text label for the field and therefore the meaning of the field. The field can be shown or hidden should the user not want to use the field.

Text 1-4: A general text field that can be customizable where the use creates the text label for the field and therefore the meaning of the field. The field can be shown or hidden should the user not want to use the field.

Date 1-2: A general date field that can be customizable where the use creates the text label for the field and therefore the meaning of the field. The field can be shown or hidden should the user not want to use the field.

Clicking on the Cancel button will abandon all edits made to the screen information, while clicking on Save will place the information into the system defaults.